Creating VMI Spot Purchase Orders

Vendor-managed inventory (VMI) spot purchase orders (POs) are available to Vendor role types. As required, you can add buyer notes to the order. There are two types of VMI POs under the Order Mgmt menu:

New VMI PO: For use when an approved vendor list (AVL) is active in the system.
New VMI PO Release: For situations with no active AVL in the system. This option is used when the buyer creates the purchase order on behalf of the vendor.

The following procedure is the same for both options.

You can add duplicate items to multiple lines in the same order if the Duplicate Items on Order feature is enabled. Contact One Network support to enable or disable this feature. If enabled, items are identified by both item name and line number throughout the system. This eliminates the possibility of any confusion resulting from having duplicate items with the same name in the same order.

Complete the following steps to create New VMI spot purchase orders:

L og in to the ONE system.
Click Menus/Favs > Order Mgmt > New VMI PO.
In the NEO UI, users can click on the Menus/Favs icon on the left sidebar and type in the name of the screen in the menu search bar. For more information, see "Using the Menu Search Bar."
The New VMI PO screen displays.

Fill out the following fields. Fields with an asterisk ( * ) are required.

Field Name	Description
Order Number	Unique number for the order assigned by the system.
* Buying Org	The organization that is creating the purchase order.
* Ship To (Drop-down menu)	Filter for the Ship To location. The available options are My Site, My Partner Site, and My Location.
* Ship To (Text box)	The name of the location receiving the shipment.
Ship To Address	Non-editable Ship To address field. Populated by Ship To selection.
Ship To Location Address	This field is auto-populated.
* Trans Mode	The mode of transport for the purchase order creation.
Request Delivery Date	The date on which the purchase order is requested to be delivered.
Request Ship Date	The date on which the purchase order is requested (by the buyer) to be shipped (by the vendor).
Ext Transaction	Enter an external transaction number here.
3PL's Order Number	Third-Party Logistics order number
OMO's Order Number	OMO's order number
Total Amount	Total cost of the order.
Total Weight/ Quantity/Volume	The total weight, quantity, or volume of the order.
Authorization	Indicates order is authorized.
Order Subtype	This field indicates the subtype of the order. Select an option from the drop-down menu. The available options are Blank, Consignment, Rebalance, Standard, or VMI.
State	The state of the purchase order.
* Vendor	The vendor associated with the purchase order. The vendor must be listed on the Vendor Master List.
* Ship From (Dropdown menu)	Filter for the Ship From location. The available options are Vendor's Site, Vendor's Partner Site, and Vendor's Location.
* Ship From (Text box)	The name of the location sending the shipment.
Ship From Address	Non-editable Ship From address field. Populated by Ship From selection.
Ship From Location Address	This field is auto-populated.
Parent Order No	Enter a parent order number
Fulfillment Org	The name of the fulfillment organization.
Seller Agents	The name of the seller agent.
OMO Org	The order management organization.
Buyer Agents	The name of the buyer agent.
BPO No	BPO number
Currency (Dropdown menu)	Select the currency used for this purchase order. The field is pre-populated but editable.
Owning Site	A pre-populated, editable field to track the site which owns the order.
Planner Notes	The planner can add notes here.
Vendor Notes	The vendor can add notes here.
Is Expedite	Select the checkbox if the purchase order needs to be accelerated or hurried.
Is Emergency	Select the checkbox if the purchase order is in an emergency or very important

For a more in-depth description of this process, see the "Creating Purchase Orders" section on the Online Help.

In the Lines tab, enter the Item name, or you may use the item as per your item mapping. For more information, see the "Creating New Item Mappings" section on the Online Help.
As required, click Add Line to add lines to the purchase order.
A new purchase order line row appears.
As required, double-click inside cells labeled with pencil icons and type or select new information or edit existing information.
After order details have been entered, click on the Save button.
Enter the Request Quantity.
Click the Billing and Contract tab to add purchasing address details.
Click the Other tab to expedite the purchase order by selecting the Expedite checkbox.
Click the Notes and Attachments tab to enter comments.
Order No assigned by the system appears at the top of the tab.
Click the Actions button and select the required actions from the list.
Click the Vendor Update button to update the vendor.
Click the Populate Current BOH button to populate the BOH.