Creating VMI Spot Purchase Orders

Vendor-managed inventory (VMI) spot purchase orders (POs) are available to Vendor role types. As required, you can add buyer notes to the order. There are two types of VMI POs under the Order Mgmt menu:

  • New VMI PO: For use when an approved vendor list (AVL) is active in the system.

  • New VMI PO Release: For situations with no active AVL in the system. This option is used when the buyer creates the purchase order on behalf of the vendor.

The following procedure is the same for both options.

You can add duplicate items to multiple lines in the same order if the Duplicate Items on Order feature is enabled. Contact One Network support to enable or disable this feature. If enabled, items are identified by both item name and line number throughout the system. This eliminates the possibility of any confusion resulting from having duplicate items with the same name in the same order.

Complete the following steps to create New VMI spot purchase orders:

  1. L og in to the ONE system.

  2. Click Menus/Favs > Order Mgmt > New VMI PO.
    In the NEO UI, users can click on the Menus/Favs icon on the left sidebar and type in the name of the screen in the menu search bar. For more information, see "Using the Menu Search Bar."
    The New VMI PO screen displays.

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  3. Fill out the following fields. Fields with an asterisk ( * ) are required.

    Field Name

    Description

    Order Number

    Unique number for the order assigned by the system.

    * Buying Org

    The organization that is creating the purchase order.

    * Ship To (Drop-down menu)

    Filter for the Ship To location. The available options are My Site, My Partner Site, and My Location.

    * Ship To (Text box)

    The name of the location receiving the shipment.

    Ship To Address

    Non-editable Ship To address field. Populated by Ship To selection.

    Ship To Location Address

    This field is auto-populated.

    * Trans Mode

    The mode of transport for the purchase order creation.

    Request Delivery Date

    The date on which the purchase order is requested to be delivered.

    Request Ship Date

    The date on which the purchase order is requested (by the buyer) to be shipped (by the vendor).

    Ext Transaction

    Enter an external transaction number here.

    3PL's Order Number

    Third-Party Logistics order number

    OMO's Order Number

    OMO's order number

    Total Amount

    Total cost of the order.

    Total Weight/ Quantity/Volume

    The total weight, quantity, or volume of the order.

    Authorization

    Indicates order is authorized.

    Order Subtype

    This field indicates the subtype of the order. Select an option from the drop-down menu. The available options are Blank, Consignment, Rebalance, Standard, or VMI.

    State

    The state of the purchase order.

    * Vendor

    The vendor associated with the purchase order. The vendor must be listed on the Vendor Master List.

    * Ship From (Dropdown menu)

    Filter for the Ship From location. The available options are Vendor's Site, Vendor's Partner Site, and Vendor's Location.

    * Ship From (Text box)

    The name of the location sending the shipment.

    Ship From Address

    Non-editable Ship From address field. Populated by Ship From selection.

    Ship From Location Address

    This field is auto-populated.

    Parent Order No

    Enter a parent order number

    Fulfillment Org

    The name of the fulfillment organization.

    Seller Agents

    The name of the seller agent.

    OMO Org

    The order management organization.

    Buyer Agents

    The name of the buyer agent.

    BPO No

    BPO number

    Currency (Dropdown menu)

    Select the currency used for this purchase order. The field is pre-populated but editable.

    Owning Site

    A pre-populated, editable field to track the site which owns the order.

    Planner Notes

    The planner can add notes here.

    Vendor Notes

    The vendor can add notes here.

    Is Expedite

    Select the checkbox if the purchase order needs to be accelerated or hurried.

    Is Emergency

    Select the checkbox if the purchase order is in an emergency or very important

    For a more in-depth description of this process, see the "Creating Purchase Orders" section on the Online Help.

  4. In the Lines tab, enter the Item name, or you may use the item as per your item mapping. For more information, see the "Creating New Item Mappings" section on the Online Help.

  5. As required, click Add Line to add lines to the purchase order.
    A new purchase order line row appears.

    images/download/attachments/131834840/image2020-8-4_17-58-58-version-1-modificationdate-1690399763000-api-v2.png



  6. As required, double-click inside cells labeled with pencil icons and type or select new information or edit existing information.

  7. After order details have been entered, click on the Save button.

  8. Enter the Request Quantity.

  9. Click the Billing and Contract tab to add purchasing address details.

  10. Click the Other tab to expedite the purchase order by selecting the Expedite checkbox.

  11. Click the Notes and Attachments tab to enter comments.
    Order No assigned by the system appears at the top of the tab.

  12. Click the Actions button and select the required actions from the list.

  13. Click the Vendor Update button to update the vendor.

  14. Click the Populate Current BOH button to populate the BOH.